CounterfeitParts_08_ReportingProcedures

Reports of SUP may originate from numerous sources such as incoming/receiving inspections, audits, facility surveillance, complaints, congressional inquiries, accident or incident investigations, or various service difficulty reports.

  1. It is the FAA's policy to encourage the disclosure of information regarding aviation safety. As it is recognized that reporters may be concerned with the potential repercussions of reporting the discovery of parts which are alleged to be unapproved, the term "suspected unapproved parts" is utilized in this AC and throughout the reporting form. Although reports may be made anonymously, the submission of the reporter's name is requested to enable the FAA to verify information, and provide confirmation and/or follow-up to the reporter.
  2. FAA Form 8120-11, Suspected Unapproved Parts Notification, includes instructions for completion, and identifies the information needed to initiate a SUP investigation. It is included in this AC and can also be found at any FAA Office, or on the SUP Program Office Website at the following address: http://www.faa.gov/aircraft/safety/programs/sups/. Completed forms should be sent to the SUP Program Office at the FAX number or address listed below. If a reporter is not willing or able to complete FAA Form 8120-11, they may report a SUP by calling the SUP Program Office. When reporting by telephone, refer to FAA Form 8120-11, as the required information (from the caller) will be transcribed onto this form. The FAA Aviation Safety Hotline may also be called at (800) 255-1111, to report conditions affecting aviation safety, including reports of SUP. Federal Aviation Administration FAX (703)-661-0113 SUP Program Office, AVR-20 Phone (703) 661-0580 45005 Aviation Drive Suite 214 Dulles, VA 20166-7541
  3. Questions or comments regarding this AC or SUP related issues should be directed to the SUP Program Office. In addition to the address listed above, questions or comments may be forwarded via electronic mail to the following address: 9.Sups@faa.dot.gov.

Kenneth J. Reilly Manager, Suspected Unapproved Parts Program Office

SAE G-19 Document

  • Created in response to a significant and increasing volume of counterfeit electronic parts entering the aerospace supply chain, posing significant performance, reliability, and safety risks and,
  • to provide uniform requirements, practices and methods to mitigate the risks of receiving and installing counterfeit electronic parts.
  • Created to document standard requirements, practices and methods related to:
    • parts management,
    • supplier management,
    • procurement,
    • inspection, test/evaluation, and
    • response strategies when suspect or confirmed counterfeit parts are discovered.

G-19 Committee challenges are:

  • Do we need another standard? How does G-19 effort compare or conflict with the GEIA G-12 effort (now complete)?
  • Can we craft a document that will have widespread acceptance in all electronic industry segments: Defense, Aerospace, Civil, Commercial, other and the widely varying supply chain?
  • How much should we disclose regarding methods to detect counterfeits?
  • Can we agree on a Design, Procurement, Risk Mitigation Process Flow?
  • Can we agree on an outline and content?
  • Can we secure uniform government agency policies on:
    • cooperating with government investigators and enforcement agencies (DCIS, FBI, ICE, …?)
    • reporting findings to industry (e.g. GIDEP, ERAI, etc.)?
    • alerting/communicating findings to suppliers?
    • disposition of suspect/confirmed counterfeits and their financial implications?

G-19 Committee members and liasons are US Government, Industry and Industry associations. Note that technical experts participate on SAE Committees as individuals and not as official representatives of their companies or organizations.

U.S. Government:

  • DCIS HQs, Economic Crimes
  • DOE, Office of Inspector General
  • DSCC
  • GIDEP
  • MDA
  • NASA
  • Office of Management & Budget, Office of Federal Procurement Policy
  • U.S. Air Force/NRO (Aerospace Corp.)
  • U.S. Army - AMRDEC
  • U.S. Customs and Border Protection
  • U.S. DOT, Office of Inspector General/Office of Investigations
  • U.S. Navy - NAVAIR
  • U.S. Navy - NSWC
  • U.S. Navy - NCIS
  • U.S. Nuclear Regulatory Commission

Industry

  • American Electronic Resources
  • Analytical Solutions
  • Arcadia Components
  • Arrow Zeus Electronics
  • BAE Systems
  • Boeing
  • General Dynamics
  • Jabil Circuits
  • Lockheed Martin
  • Maxim Integrated Products
  • N.F. Smith & Associates
  • Northrop Grumman
  • Orbital Sciences
  • QP Semiconductor
  • Raytheon

Industry Associations

  • Aerospace Industries Association (AIA)
  • Best Manufacturing Practices Center of Excellence (BMPCOE)
  • ERAI, Inc.
  • Government Electronics & Information Technology Association (GEIA)
  • Independent Distributors of Electronics Association (IDEA)