There are a variety of quality systems that can be used to ensure that documentation provided by the distributor accurately reflects the installers requirements to determine whether the parts are acceptable for installation on U.S. type-certificated products. For the distributors quality system to be found acceptable to the Administrator, the distributors quality system will be evaluated by the FAA to ensure that it meets all of the elements of this AC and applicable Quality Standards. Quality System Standards that have been found acceptable are listed in paragraph 7. The following elements constitute the minimum acceptable criteria for an accredited distributors quality system:
- Receiving inspection procedures that ensure that procured material, components, and documentation are traceable to a prior source and bear acceptable documentation that conforms to at least one of the installers requirements listed in Appendix 1. 6/13/02 AC 00-56A.
- A system for training personnel to ensure that the quality system is properly executed, including the elements that make up the individuals job assignment.
- Administrative procedures that provide for the identification and qualifications of all employees that are authorized to make quality determinations, and assures that all such employees are qualified and properly trained.
- A procedure for segregation of incoming discrepant material.
- Measuring equipment control that provides for appropriate storage, usage, and calibration when such equipment is required.
- A shelf- life control system that assures that the quality and technical criteria are met for each part stocked that is identified as having shelf life.
- A system for assuring that technical data, when required, is maintained in a manner that ensures such data is current and accessible.
- Inspection stamp control that ensures control for issuance, usage, re-issuance, loss of, and accountability (when applicable).
- Packaging control that ensures parts shipped are adequately protected from damage and/or deterioration.
- Environmental controls to ensure parts that require special environments are identified and stored accordingly.
- A procedure for assuring accountability when approval tags or other traceability documents are duplicated.
- A procedure for documenting redistribution of lots. Appropriate documentation would include, but not be limited to, lot and batch control, as well as control and verification of remaining inventory. The procedures should also include control and maintenance of all documentation.
- Procedures for maintaining documentation include, but are not limited to, the documents originally received with the parts being sold and shipped; the documents shipped with the parts; and any other documents used to establish the condition and origin of parts received and shipped.
- A procedure for monitoring the effectiveness of the distributors quality system, including a self-evaluation program that identifies the individual(s) within the company responsible for self-audits, specifies the frequency of audits, identifies the applicable quality system standard, defines adequate records that must be created to document the audit, and describes a procedure for addressing corrective action where necessary.
- A recall control system that ensures recall notification can be adequately circulated to appropriate parts that have been shipped.
- A system for notifying the Accreditation Organization prior to implementation of any significant changes to the distributors quality system, as determined by the Accreditation Organization.
- A system for hazardous material control and transport that meets the requirements of Title 49 of the Code of Federal Regulations (49 CFR).
Figure: Compliance Verification